Loading Events

« All Events

  • This event has passed.

IEEE R5 GreenTech Conference Organizing Committee Meeting – 2

June 15 @ 12:00 PM - 1:00 PM

3rd meeting for the organizing committee and all concerned

Agenda:

  1. Progress on identifying and applying for sponsorship from IEEE or non-IEEE organizational Units 
  2. Progress on identifying  Service Providers – IEEE Conference Services and others
  3. Plan for conference application with IEEE 
  4. Update of space/accommodation used in Hotel RFP
  5. Progress on Budget 
  6. Progress on Hotel RFP

Reference –  Denver SLIDES

  • More information about technology and subject areas
  • More details about OC organization and member’s profile.
  • More compelling information about Denver section proven records of supporting previous GreenTech (2013, 2017) and 2018 summit on MM Waves
  • Reference – Denver Budget Excel file

On the conference side:

  • Target 150 persons
  • Conference duration 1.5 day: full day Thursday + ½ Friday
  • Potential 6 breakout rooms
  • Industry Sponsors (Patrons) $10,000
  • Questions for clarification about A & B:

ADV Budget:

  • Not clear why the budgeted ADV cost of $500 for the conference where as ADV budget for the R5 meeting is $2,500? Conference needs more ADV to secure 150 persons in attendance and typically R5 meeting attendees would come through emails and students through the competition!

Lunch budget cost for Thursday:

  • Conference duration of 1.5 day finishes noon Friday.
  • Are we assuming 150 will attend R5 meeting and are we assuming the arrival of R5 meeting attendees before noon Friday? The question is why there is a high cost for lunch allocated ($39/person)? Worksheet “Combined”, D16

Registration Fees:

  • $675 IEEE fee is perceived to be high for 1.5 day.
  • $810 Non-IEEE fee seems to be high.
  • Compare to Industry 1 day fee is  typically $200 – $350

RFP

  • Wednesday 8am-5pm Exhibit Hall and Registration area – is this for setup and will be accessed all day?
  • Room requirements 237 and F&B commitment $55K – this seems to be high. If you ask for best estimate then you may able to get a better price when compare response to the RFP from different hotels!
  • It would be important to provide space requirement for student competitions and in particular Robotic Competition         

 

  1. Review and develop a plan and a time table for organizing the meeting.                                                                                                                                                       

Saturday, Jun 15, 2019 12:00 pm | 1 hour | (UTC-07:00) Mountain Time (US & Canada)

Meeting number: 592 747 474

Password: w36PrMBv

 

https://ieeemeetings.webex.com/ieeemeetings/j.php?MTID=mad4fae47f8fd8049b6adb5aabb46d9c6

 

Join by video system

Dial 592747474@ieeemeetings.webex.com

You can also dial 173.243.2.68 and enter your meeting number.

 

Join by phone

+1 210 606 9466 US Toll

+1 866 282 7366 US Toll Free

Access code: 592 747 474

Location:
WebEx Meeting
Denver, Colorado

Details

Date:
June 15
Time:
12:00 PM - 1:00 PM
Website:
More Information and Registration

Venue

City: Denver
Tue 18

IEEE Denver Executive Committee Meeting

June 18 @ 6:00 PM - 8:30 PM
Fri 21

Brain Fuel- A Focus on IEEE Membership

June 21 @ 3:45 PM - 5:45 PM
Sat 22

Life Members Affinity Group Luncheon

June 22 @ 12:00 PM - 2:00 PM
Jul 16

IEEE Denver Executive Committee Meeting

July 16 @ 6:00 PM - 8:30 PM
Jul 18
Aug 20

IEEE Denver Executive Committee Meeting

August 20 @ 6:00 PM - 8:30 PM